We, Sujata Computers Pvt Ltd are one of the leading Microsoft Gold Certified and Cloud Accelerator Partner. We are also one of the few Cloud Deployment Partner of Microsoft in India.
We believe in guiding our clients use Office365 effectively so that the productivity of users increases.
Today, we will walk you through Administration center of Office365 (the way it looks as on 13 Nov 2014). Hope it will help you in understanding the value Office365 can deliver to your organization.
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- Office 365 - Admin Center
- Domain Setup
- Users and Groups
- Service Settings
- Service Health
Office 365 - Admin Center
Microsoft Office 365 is a cloud-based service for businesses of varied sizes that helps them create SharePoint sites to share documents and other data, Exchange mails, Lync unified communication, etc. Instead of installing and deploying SharePoint Server 2013, Exchange Server 2013 and Lync 2013 on premises, organizations can sign to SharePoint Online to provide employees with collaboration and information management capabilities that work with familiar Office applications.
To administer, manage and monitor Office 365 with SharePoint Server 2013, Exchange Server 2013 and Lync 2013 for an organization, we need a one stop location administrator. Microsoft has provided us Admin Center for Office 365, where administrator can control SharePoint Server 2013, Exchange Server 2013, Lync 2013 and other relevant products of Office 365.
The Admin Center is the central location for all the corresponding components of Office 365, SharePoint, Lync and Exchange, etc. The Global administrator users of the Microsoft Online Services Portal will have permissions to manage service licenses, users and groups, domains, and subscribed services.
The Admin Center page provides links for managing licenses and general system configuration. You can check on planned maintenance, enter a service request, and verify billing information. The first user created when the account was set up is configured as a Global administrator role. This gives them the ability to set up and manage additional user accounts as well as general account configuration. In the later part of the article, we will see how to create and add new roles and users.
The Global administrator users will be having the dashboard view of Microsoft Office 365 environment. The following screen capture will show the dashboard view and some of the key areas have been highlighted.
Let’s see what the key areas highlighted in are with numbers in the screen capture.
- Navigation links to all key areas to manage and administer Office 365 environment.
- Service Overview will show service health, inactive email users and service requests.
- Based on the Service Overview option user can have the corresponding information.
- Shortcut URL to administrators for managing Office 365 environment.
- Admin link to specific service SharePoint, Exchange and Lync, etc.
Office 365 also provides an Enterprise solution that is prepared towards larger and more grown organizations. This kind of organization will likely already have an on-premise solution and want to move to a cloud-based solution. Here in this section, we will setup the Office 365 for our organization.
Here, we will see how to connect to existing domain and active directory details will be synced and reused with Office 365. Here, the administrator will have two options to setup the domain and build the platform in the Office 365 cloud for the organization. The following are the two options for the domain setup.
In the following screen capture, you will visualize how the setup page will be for administrators.
Basic: The basic setup option is mainly focused on for the organizations who wanted to create new users and mailboxes in the cloud, and can import the emails to cloud and make it up to run with minimal effort.
Custom: The custom setup option is for migrating on-premises messaging systems. Basically for large or complex IT environments to Synchronize directories, Deploy Active Directory Federation Services, single sign-on, set up hybrid messaging with Exchange Server, Support shared address book and messaging coexistence with an on-premises email system.
Here in this demonstration, we all see how to setup using the basic option. Now click on the basic setup button as referred in the following screen capture image to proceed further.
Now you will be navigated to the next page with list of all the configuration activity listed out with navigation hyperlinked. The following is the screen capture for your reference.
- Add a domain.
- Add users, assign licenses, and create mailboxes.
- Help your users get set up.
- Configure your domain for email delivery.
- Import user data (Optional).
- Lync Online and your SharePoint team site are ready to use.
Adding a domain is the first step. Only domain names that you own can be added to the domain list. If you don't own a domain name, you can purchase one from a domain registrar, and then return to add it to Office 365. Here in this demonstration, we’re adding a domain name called ‘agcindia’ to the domain list.
Once after adding the domain name, the next step will be the domain verification page. One should be the owner of the domain, which is about to be added in the Office 365.
Next is the verification process, to begin the verification process, we should add a specific record to the DNS records at your domain registrar. We then look for the record to verify ownership. Each DNS provider supports different features, so we provide two ways that you can verify ownership: by creating a TXT record or an MX record.
Once after all the verification process is completed, the user will be navigated to the domain list page. Where you can manage multiple domains; edit, troubleshoot, and DNS settings, etc.
Users and Groups
Users and groups help the global administrator to manage users profiles, security groups, bulk import users, etc. Let’s start exploring options available in the users and group section.
Here in the above users and group section, you can see the users listed under the active users section. First let’s see how to add single user using add option '+' highlighted in the above screen capture.
Fill in the mandatory details as listed in the above screen capture, the additional details are optional to fill in to create user.
For the same user, we can provide the administrator role based on our need. Just select the Yes option under the Assign Role and greyed ‘Select a Role’ drop down list will show you a list of different administrator roles available.
Next step will be assigning the license for the user under the Office 365; we can assign users to specific set of the products under the Office 365 environment. Here in the following screen capture, you can see for my account; I no longer have any more licenses to assign for the specific user. In this case, the user will be created in the Office 365 cloud with no products to access in the Microsoft Office 365.
Now let’s see how the groups are created and managed in the Office 365. To create new security group, use the add option highlighted in the below screen capture.
When you click a report name, you will see a report graph. You can:
Filter the data: To see only the data you are interested in, use the drop-down filters above the graph, or the time-span indicators below the graph.
See related information: For some reports, there will be additional information in a table below the graph. In addition, related reports are linked to from the thumbnail-sized pictures to the right of the main graph.